To begin working with feedback data from paper evaluation forms, first select the form whose data you want to work with and then click on Data Entry.  The following window will then open showing the layout of the form together with check boxes, options and text boxes where response data can be entered.

 

 

 

 

Adding New Respondents

 

To enter form responses, you need to set up respondents in Trellis 2011 to represent each person that filled in an evaluation form.

 

To do that you click on the New Respondent button

 

or

 

Use the short-cut menu by right-clicking on the Respondents panel and selecting New Respondent.

 

This will add a sequential number to the respondent panel representing the new respondents record. You can mark your paper form with this id to keep tabs on what has been entered.

 

 

Entering a Respondents Feedback

 

With the new respondent added, the form side of the display is enabled and you can enter feedback freely by clicking on the relevant controls or typing in responses.

 

You can save your work at any time and to edit a particular respondents feedback, you just need to select the respondent and make the changes accordingly.

 

Your feedback data is not saved until you save your data by

 

 Clicking on the save icon

OR

 From the main menu select Feedback -> Save

 

 

Editing a Respondents Feedback

At start up, if you have any existing respondents and you need to make edits, click on the edit button otherwise select the respondents id in the respondents panel and you will then see their responses on the form panel on the right. You can then over-type your changes as required.

 

You can save your work at any time selecting the respondent you want to edit and make the changes accordingly.

 

Your feedback data is not saved until you click the save your data by:

 

 Clicking on the save icon

OR

 From the main menu select Feedback -> Save

 

Deleting a Respondents Feedback

 

To delete a respondents feedback altogether, select the respondents record from the respondents panel on the right and then either

 

Right click and from the shortcut menu select Delete

 

OR

 

From the main menu select Respondent > Delete

 

You will then be prompted to confirm your delete action.  You should note that your delete action is not complete until you actually save your feedback either by:

 Clicking on the save icon

OR

 From the main menu select Feedback -> Save

 

Multi-user Data Entry

 

In cases where more that one person will be carrying out the data-entry it is recommended that you select Multiple User. Selecting  multiple user gives you the ability to use an identifier for each data-entry operator. Having an identifier makes it easy for each user to identify the forms they have entered and keep track of their work.

 

 

 

 

You can update your respondents panel with all feedback that has been entered at any time by reloading. You can do this by:

 

Clicking on the reload icon

 

or

 

Right clicking on the respondents panel and selecting Reload

 

or

 

From the menu bar select Feedback > Reload.

 

If you have any unsaved changes you will be given the option to save them before the data is reloaded.